Privacy policy



Responsibility

All participants are personally responsible for their belongings during the conference. The ICIA2025 Organizing Committee will not be held liable for any loss, theft, or damage of personal items belonging to delegates, speakers, or attendees under any circumstances.

Insurance

The registration fee does not include insurance coverage of any kind. Participants are encouraged to arrange their own travel, health, and personal insurance as needed.

Transportation and Parking

Participants are responsible for arranging their own transportation and parking during the conference. Local transport options and recommendations will be provided on the official conference website.

Invitation Letter Requests

For security and verification purposes, invitation letters will be issued only to registered participants. Once your registration is complete, please email the organizing committee at icia2025cmu@gmail.com to request a personalized invitation letter. This letter may be used for institutional approval or visa applications.

Cancellation and Refund Policy

All cancellations or registration modifications must be submitted in writing via email to the ICIA2025 Organizing Committee.
Refunds are subject to the following schedule:

  • More than 60 days before the conference: Full refund minus a $100 administrative fee
  • Between 60 and 30 days before the conference: 50% refund
  • Less than 30 days before the conference: No refund will be issued
  • E-Poster registrations: Non-refundable under all circumstances

Transfer of Registration

Fully paid registrations may be transferred to another person from the same organization if the original registrant is unable to attend. Requests must be made in writing to icia2025cmu@gmail.com, including:
Full name of the replacement attendee:

  • Job title
  • Contact phone number and email address
  • All registration details will be transferred unless otherwise specified.

Visa Information

We advise all international participants to apply for a visa as early as possible due to increasing global visa processing times. Please note that the ICIA2025 Organizing Committee does not contact embassies or consulates directly on behalf of attendees.



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